Board of Directors Meeting

Agenda

October 20, 2015

6:00 PM

ROLL CALL

INVOCATION: Director Ken Richardson

PLEDGE OF ALLEGIANCE

PRESENTATIONS

Little Rock Fire Department Citizen’s Fire Academy

City Beautiful Commission Landscape Awards

Modifications

ADDITION:
M-1 ORDINANCE Board Communication	To dispense with competitive bids and to authorize the purchase of $25,000.00 in various communicable diseases vaccines pursuant to arrangements made by the United States Government; to declare an emergency; and for other purposes. Staff recommends approval. Synopsis: Approval of a resolution authorizing the City Manager to use the Federal Center for Disease Control Program and contract with various manufacturers to purchase vaccines needed to protect City employees from communicable diseases.
DEFERRAL:
23. RESOLUTION (Deferred until November 17, 2015, at the applicant’s request)	S-867-CCCCCCCC: To rescind the Little Rock Planning Commission’s action in denying variances and a request to allow a median cut on Chenal Parkway associated with a preliminary plat for Chenal Valley Tract 4A 4B and 8 revised preliminary plat, located on the northwest corner of Chenal Parkway and Rahling Road, in the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 1 aye; 10 nays and 0 absent on the denial of the plat variances; 0ayes. Planning Commission: 0 ayes; 11 nays; and 0 absent to allow a median cut on Chenal Parkway. Staff recommends denial. Synopsis: The applicant, Deltic Timber Corporation, is appealing the Planning Commission’s denial of variances associated with a preliminary plat request located on the northwest corner of Chenal Parkway and Rahling Road. The request also includes approval for a median cut on Chenal Parkway.

CONSENT AGENDA (Items 1 - 14)
1. RESOLUTION Board Communication	To authorize the City Manager to award a contract to Township Builders, Inc., in an amount not to exceed $134,626.80, for Pleasant Valley Drainage Improvements; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Township Builders, Inc., for Pleasant Valley Drive at Platte Valley Drive Drainage Improvements, Project Number 13-4-07E, Bid Number 15022. (Located in Ward 4)
2. RESOLUTION Board Communication	To authorize an increase to the authorized contract amount for O.R. Colan and Associates for Appraisal and Acquisition Services in amount no to exceed $300,000.00; and for other purposes. (Funding from the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes an increase in the authorized contract amount with O.R. Colan and Associates for the acquisition of easements for the 2013 through 2015 Infrastructure Improvement Program.
3. RESOLUTION Board Communication	To a authorize the City Manager to execute a contract for Engineering Services with Jewell Engineers, Inc., d/b/a Landmark Engineering & Surveying, in an amount not to exceed $76,020.00, for a Sidewalk Improvement Program; and for other purposes. (Funding from the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Jewell Engineers, Inc., d/b/a Landmark Engineering & Surveying selected through a Statement of Qualifications process, Bid No. 14201, to provide Engineering Design and Survey Services for Meadowcliff Sidewalks Phase 2 (Located in Ward 7), Wright Avenue Sidewalks (Located in Ward 1), Markham Multi-Use Trail (Located in Ward 3) and Sandpiper Sidewalk. (Located in Ward 3)
4. RESOLUTION Board Communication	To authorize the City Manager to award a contract to Township Builders, Inc., in an amount not to exceed $174,830.40, for Echo Valley Drainage Improvements; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Township Builders, Inc., for Echo Valley Drainage Improvements, Project No. 13-4-104, Bid No. 15-023. (Located in Ward 4)
5. RESOLUTION Board Communication	To authorize the City Manager to enter into a contract with Cruse Car, Inc., in the total amount of $59,775.00, for the purchase of five (5) Electric Maintenance Utility Vehicles for the Little Rock Zoo; and for other purposes. (Funding from the 2012 5/8-Cent Operational Improvement Sales Tax) Staff recommends approval. Synopsis: Approval of a resolution authorizing the City Manager to enter into a contract with Cruise Car, Inc., for the purchase of five (5) Electric Maintenance Utility Vehicles for the Little Rock Zoo at a total cost of $59,775.00.
6. RESOLUTION Board Communication	To authorize the City Manager to extend the existing policy with Affiliated FM to provide Property Insurance coverage for City-owned facilities, together with contents, equipment and other property, for a twelve (12)-month period, effective November 1, 2015; and for other purposes. (Deferred from October 5, 2015) Staff recommends approval. Synopsis: Affiliated FM, the incumbent provider of Property Insurance coverage, has offered a renewal effective October 8, 2015, with no increase in premium rates. This renewal represents the fourth year of a maximum seven (7)-year policy periods noted in the most recent Request for Proposal.
7. RESOLUTION Board Communication	To authorize the City Manager to enter into a contract with Dayco Construction, Inc., in an amount not to exceed $342,000.00, for the installation of safety barriers at the Big Cat and Great Ape Exhibits at the Little Rock Zoo; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax) Staff recommends approval. Synopsis: The resolution authorizes the City Manager to execute a contract with Dayco Construction, Inc., for the installation of safety barriers at the Big Cats and Great Ape Exhibits at the Little Rock Zoo. Construction will include labor and materials for the installation of black oxide steel safety mesh.
8. RESOLUTION Board Communication	To authorize the use of eminent domain on Ward 1 Improvement Projects for 26^th Street and South Tyler Street; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax) Staff recommends approval. Synopsis: Authorizes the City Attorney to use eminent domain to complete acquisition of right-of-way, permanent and temporary construction easements and land for 26^th Street (Project No. 1-82) and South Tyler Street (Project No. 1-13k) Improvement Projects. (Located in Ward 1)
9. RESOLUTION Board Communication	To authorize the use of eminent domain on Ward 6 Improvement Projects for 44^th Street, Potter Street and Malloy Street; and for other purposes. (Funding from the 2013 Limited Tax General Obligation Capital Improvement Bonds & the 2012 3/8-Cent Capital Improvement Sales Tax) Staff recommends approval. Synopsis: Authorizes the City Attorney to use eminent domain to complete acquisition of right-of-way, permanent and temporary construction easements and land for 44^th Street (Project No. B-6d), Potter Street (Project No. 6-7a) and Malloy Street (Project No. 6-2) Improvement Projects. (Located in Ward 6)
10. RESOLUTION Board Communication	To authorize the City Manager to enter into a contract with Landscape Structures, Inc., in the total amount of $84,291.42, for a new playground at Brodie Creek Park, pursuant to the Arkansas State Purchasing Contract; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax) Staff recommends approval. Synopsis: To authorize City Manager to enter into a contract with Landscape Structures, Inc. for a total amount of $84,291.42 for a new playground at Brodie Creek Park. (Located in Ward 7)
11. RESOLUTION Board Communication	To consent to the assignment of a certain Lease Agreement, as amended, for the benefit of the Oakland & Fraternal Historic Cemetery Park; to authorize the Mayor and City Clerk to execute a Third Amendment to the Lease Agreement; and for other purposes. Staff recommends approval. Synopsis: The resolution allows the Board to consent to an assignment of a Lease Agreement dated June 11, 1959, as amended, for the benefit of Oakland & Fraternal Historic Cemetery Park. The resolution also authorizes the Mayor and City Clerk to execute a Third Amendment to the Lease Agreement to memorialize this consent to assignment of the Original Lease Agreement, as amended.
12. RESOLUTION	To appoint Assessors for the Riverdale Levee Improvement District No. 134 of Little Rock, Arkansas; and for other purposes.
13. RESOLUTION Board Communication	To approve an Annual Contract for the purchase of Ready Mix Concrete for the Public Works Department; and for other purposes. Staff recommends approval. Synopsis: Request for approval to enter into an annual contract with Levy Concrete to provide the Public Works Department with ready mix concrete materials for use in street and sidewalk repairs. The contract will be for one (1)-year from date of award, with possible extensions yearly for two (2) additional years, if agreed by all parties.
14. RESOLUTION	To authorize the purchase of additional vehicles, in an amount not to exceed $1,500,000, for the Little Rock Police Department from the Arkansas State Contract; and for other purposes. Staff recommends approval.
PLANNING & DEVELOPMENT ITEMS (Items 15 - 18)
15. ORDINANCE Board Communication Write-Up Zoning Map Land Use Plan	Z-9070: To reclassify property located in the City of Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 9 ayes; 0 nays; and 2 absent. Staff recommends approval. Synopsis: The owner of the 0.155-acre lot located at 2006 Junior Deputy Road is requesting that the zoning be reclassified R-2, Single-Family District, to R-4, Two-Family District. (Located in Ward 6)
16. ORDINANCE Board Communication Write-Up Zoning Map Land Use Plan	Z-9071: To reclassify property located in the City of Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 9 ayes; 0 nays; and 2 absent. Staff recommends approval. Synopsis: The owner of the 0.16-acre lot located at 1806 Wilson Road is requesting that the zoning be reclassified from R-2, Single-Family District, to R-4, Two-Family District. (Located in Ward 6)
17. ORDINANCE Board Communication	To dispense with competitive bids due to an exceptional situation; to award an agreement with Optiv Security, Inc., for Security Awareness Training for City employees, in the amount of $32,500.00; to declare an emergency; and for other purposes. Staff recommends approval. Synopsis: To authorize City Manager to dispense with bids and purchase Security Awareness Training for City employees from the City’s current firewall vendor Optiv Security, Inc.
18. ORDINANCE	To provide for the issuance and sale of a series of Library Construction and Refunding Bonds for the purpose of funding acquisition, construction and equipping of Library Capital Improvement Projects; refunding one (1) or more outstanding series of Library Construction and Improvement Bonds; pledging Library Tax Revenues and Special Tax collections sufficient to pay the principal of and interest on the Bonds; authorizing the accomplishment of the projects; approving an official statement; prescribing other matters relating thereto; to declare an emergency; and for other purposes.
SEPARATE ITEMS (Items 19 – 21)
19. RESOLUTION Board Communication	G-25-218: To change the name of Confederate Boulevard to Springer Boulevard; and for other purposes. Planning Commission: 10 ayes; 0 nays; and 1 absent. Staff recommends approval. Synopsis: The applicants are requesting that the name of Confederate Boulevard be changed to Springer Boulevard. The current Confederate Boulevard street name begins on the north at the East 21^st Street/Barber Street/Confederate Boulevard intersection and extends south about ten (10) blocks to the Railroad/Springer Street crossing.
20. ORDINANCE Board Communication	To condemn a certain structure in the City of Little Rock, Arkansas, as a structural, fire and health hazard; providing for summary abatement procedures; directing the City Manager to take such action as is necessary to raze and remove said structure; to declare an emergency; and for other purposes. (Deferred from March 3, 2015) (Deferred from September 15, 2015) Staff recommends approval. Synopsis: The commercial structure located at 1924 Commerce Street has become run-down, dilapidated, unsightly, dangerous and detrimental to the public welfare of the citizens of the City of Little Rock.
21. ORDINANCE	To prohibit the withdrawal and use of groundwater on certain lands in the City of Little Rock, Arkansas, conditioned upon adequate safe water supplies being made available to these properties; to declare an emergency; and for other purposes.
PUBLIC HEARINGS (Items 22 - 24)
22. RESOLUTION	To approve appointment of a replacement Commissioner to the Board of the Little Rock Multipurpose Improvement District No. 2007-304 Parkway Neighborhood Association Project; and for other purposes. Staff recommends approval.
23. RESOLUTION Board Communication Write-Up Zoning Map Sketch	S-867-CCCCCCCC: To rescind the Little Rock Planning Commission’s action in denying variances and a request to allow a median cut on Chenal Parkway associated with a preliminary plat for Chenal Valley Tract 4A 4B and 8 revised preliminary plat, located on the northwest corner of Chenal Parkway and Rahling Road, in the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 1 aye; 10 nays and 0 absent on the denial of the plat variances; 0ayes. Planning Commission: 0 ayes; 11 nays; and 0 absent to allow a median cut on Chenal Parkway. Staff recommends denial. Synopsis: The applicant, Deltic Timber Corporation, is appealing the Planning Commission’s denial of variances associated with a preliminary plat request located on the northwest corner of Chenal Parkway and Rahling Road. The request also includes approval for a median cut on Chenal Parkway.
24. HEARING	Appeal on the denial of a Certificate of Public Convenience and the necessity for a Taxi Cab Operator Permit.
CITIZEN COMMUNICATION Three (3) minutes are allowed to present a specific item which is not already on the Agenda. This time is allotted for any person to express a written or oral viewpoint, grievance, or other message to the Board of Directors. Board Members may ask questions of the speaker or make a relevant comment after the presentation has been completed. A maximum of thirty (30) minutes is allotted for citizen communications each meeting. No advance permission is required, but persons wishing to address the City Board are required to fill out a yellow card listing the specific subject to be addressed and hand it to the City Clerk upon arrival. Citizen Communication will be held immediately following the Consent Agenda items on the first Tuesday and at the end of the printed Agenda on the third Tuesday.